Waterloo, Iowa December 20, 2016

 

 

                The Board of Supervisors of the County of Black Hawk, in the State of Iowa, met in regular adjourned meeting at the Courthouse in Waterloo, County Seat of said County, at nine o’clock (9:00) a.m., pursuant to law, to the rules of said Board, and to adjournment.  The meeting was called to order and on roll call there were present: Linda Laylin, Chair; Tom Little, Frank Magsamen, John Miller and Craig White.

                Absent:  None.

 

                Unless otherwise noted, all actions were approved unanimously.

 

                Moved by Little, seconded by Miller that the AGENDA be received and place on file with the County Auditor as approved.  Motion carried.

 

                PUBLIC COMMENTS.  Larry Buchholz of Timber Ridge Road presented a petition asking for an asphalt surface on Symons Road because the closing of the Highway 218/Mt. Vernon Road intersection after the opening of the C-57 interchange means residents will have use Symons Road for access to other locations, and emergency response time to the area will be slower.  He said other roads should be upgraded too, and noted there are thirty-eight residents and four businesses in the area.
                White moved the following resolution seconded by Miller.

                BE IT HEREBY RESOLVED  by the Board of Supervisors of Black Hawk County, that the Board of Supervisors APPROVE EXPENDITURES, and that the County Auditor be authorized and directed to ISSUE CHECKS, against the various settlement of such claims as allowed:

 

  GENERAL BASIC FUND    
       
10889 NEOPOST USA INC svc 10,000.00
10891 MIDWEST AUTOMATED TIME SYSTEMS svc 390.00
10898 B&B LOCK & KEY INC eq 9.84
10899 BDH TECHNOLOGY svc 250.00
10903 CBM MANAGED SVCS food 9,301.56
10904 CDW GOVERNMENT INC svc 827.73
299056 CEDAR BEND HUMANE SOCIETY INC svc 150.00
10905 CITY OF CEDAR FALLS fuel 164.79
10906 CHIEF supl 89.99
10907 DAN DEERY MOTOR CO INC prts 2,676.75
10908 DEPT OF CORRECTIONAL SVCS svc 36,852.51
10909 DIRECTEC CORP maint 307.35
10910 DWD INVESTMENTS rent 300.00
10912 EQUIFAX INFO SVCS svc 20.00
10913 FASTENAL CO prts 293.25
10914 FISCHELS, ROBERT rent 250.00
10915 HARTMAN DONALD W rent 275.00
10916 HOLZAPFEL SUZANNE svc 132.00
10917 INQUIREHIRE svc 39.20
10918 IRISH REPORTING svc 234.00
10921 KIRCHNER HANSON KALEEN rent 275.00
10923 LA PORTE CITY PRINTING & DESIGN publ 1,509.70
10924 MARCO INC svc 247.97
10926 MATT PARROTT/STOREY KENWORTHY supl 688.20
10928 MENARDS WLOO misc 177.41
10929 METRO INVESTMENTS MULTI UNIT rent 425.00
10930 NAPHCARE INC svc 98,957.52
10931 NAREY KARI O svc 13.50
10932 PRINT TRANSFORMATIONS supl 25.00
10933 RITE PRICE OFFICE SUPL INC supl 5,073.99
10934 SANDEES LTD supl 51.40
10936 TIPTOWN HOMES rent 300.00
10938 US BANK misc 9,653.63
10939 WEBER PAPER CO supl 2,331.82
10942 MILLER , JOHN educ 116.84
299040 AIR MANAGEMENT SUPL supl 54.00
299044 ABC EMBROIDERY svc 135.00
299045 ADVANCED SYSTEMS INC eq 262.61
299046 AMSTERDAM PRINTING AND LITHO supl 80.76
299047 ANACAPA ASSOC rent 200.00
299048 BAIR AMANDA svc 310.50
299050 BLACK CREEK INTEGRATED SYSTEMS CORP svc 13,733.20
299052 BREMER CO svc 50.74
299053 BRENDA TAYLOR DESIGN svc 400.00
299056 CEDAR BEND HUMANE SOCIETY INC alloc 2,232.71
299057 CF UTILITIES util 2,149.54
299059 CENTURYLINK svc 280.99
299060 COURIER publ 1,583.15
299061 CRESCENT ELECTRIC SUPL CO supl 282.08
299066 EASTGATE ESTATES rent 225.00
299067 ECOLAB CTR eq rent 345.78
299069 ELECTRICAL ENG & EQUIP CO eq 58.79
299071 FERGUSON ENTERPRISES INC eq 259.02
299076 FOREST ASSOCIATES rent 225.00
299077 GARDEN APTS rent 200.00
299078 GIFTED GOOSE INVESTMENTS rent 366.60
299080 GORDON LYNN A svc 81.00
299081 GOVERNMENT FINANCE OFFICERS ASSOC svc 505.00
299082 GREENWAY svc 4,221.19
299085 HAWKEYE VILLAGE APT rent 300.00
299086 HOFFMAN & HOFFMAN TRENCHING INC svc 2,824.25
299087 HOLIDAY INN DES MOINES AIRPORT educ 997.92
299089 HOWARD CO SHERIFF svc 63.50
299090 IN THE LOOP PROPERTIES rent 200.00
299092 IA DEPT OF AGRICULURE & LAND STEWARDSHIP lic 15.00
299093 IA DEPT OF JUSTICE svc 28.00
299094 IOWA LEAN CONSORTIUM dues 900.00
299097 JOHNSON CO svc 50.78
299098 KOBLISKA VINCE M rent 225.00
299099 KWIK TRIP EXTENDED NETWORK fuel 23.42
299102 LARSON MANORS rent 200.00
299104 LINN CO svc 222.58
299105 LONG RUN PROPERTIES rent 275.00
299108 MEDIACOM svc 75.90
299109 METRO INVESTMENTS rent 300.00
299110 MID AMERICAN ENERGY util 8,819.17
299111 MID AMERICAN ENERGY/SPEC ACCT util 135.31
299113 MT VILLAGE APTS rent 200.00
299116 NATL EMERGENCY NUMBER dues 137.00
299119 N IA JUVENILE DETENTION SVCS svc 3,000.00
299123 PAUL H BROOKES PUBLISHING CO INC supl 914.07
299124 PEOPLES COMMUNITY HLTH meds 136.88
299125 PITZENBERGER ANTHONY rent 500.00
299127 POLK CO SHERIFF svc 52.50
299128 PUBLIC HLTH FOUNDATION educ 14,450.00
299129 RAPISCAN SYSTEMS INC svc 4,620.00
299131 RICOH USA INC svc 149.75
299133 RUSSELL LAMSON LTD PARTNERSHIP rent 200.00
299137 SAMS WHOLESALE CLUB food 725.26
299140 SHRED MASTER INC svc 278.32
299141 SPEE DEE DELIVERY SVC INC svc 122.80
299142 STAPLES CREDIT PLAN supl 95.93
299143 STAR LEASING eq lse 175.13
299146 TOTAL ACCESS GROUP INC supl 438.47
299147 TREASURER STATE OF IA supl 140.00
299149 UPS svc 23.19
299150 US POST OFFICE svc 154.95
299151 US POST OFFICE svc 670.00
299152 US CELLULAR cell 598.36
299153 VERIZON WIRELESS svc 40.01
299154 VOSHELL PROPERTIES rent 250.00
299155 WASTE MGMT OF WI-MN svc 429.19
299156 CITY OF WATERLOO fuel 157.29
299160 WLOO WATER WORKS wtr 357.10
299161 WERTJES UNIFORMS supl 258.50
299162 WEST PAYMENT CTR svc 1,335.12
299163 WILKEN PROPERTIES rent 375.00
299164 WINDSTREAM IA COMMUNICATIONS tel 265.18
299166 XPRESSIONS supl 226.00
299170 MARKS PROPERTY rent 241.00
       
       
  GENERAL SUPPLEMENTAL FUND    
       
10938 US BANK supl 688.68
10940 ALBUS, STACY svc 7.80
10943 SHOWALTER, KAREN reimb 212.05
299041 MCCULLOUGH, MAX pct wkr 266.19
299049 BENSON , JANICE pct wkr 138.14
299051 BOSLEY HELEN pct wkr 147.18
299054 BRIMM, KRISTINE pct wkr 140.87
299058 CEDAR HEIGHTS PRESBYTERIAN CH rent 30.00
299060 COURIER publ 1,132.40
299062 DEMARIS , LARRY D pct wkr 210.28
299064 DOTZLER, REBECCA S pct wkr 139.31
299068 EHMEN , JAMES pct wkr 190.24
299070 ENGELKES , CLOIS pct wkr 139.31
299072 FINGEROOS, NANCY pct wkr 143.25
299073 FINGEROOS, RICHARD pct wkr 140.13
299074 FOELSKE, NICOLE reimb 1,114.70
299075 FORCIER LAW OFFICE svc 1,470.49
299079 GILMORE, BETTY svc 500.00
299083 GUTHRIE-LOVELL , DORIS pct wkr 146.01
299088 HOLT , GREG pct wkr 189.71
299096 JARDON AMY pct wkr 196.48
299101 LABELS DIRECT supl 140.00
299103 LAVELLE, KAREN S pct wkr 47.36
299106 LOVELL , LYNN RALPH pct wkr 191.02
299107 MCCLAIN , GREG pct wkr 147.18
299117 NICHOLSON, TAMMY pct wkr 138.14
299118 NORRIS , KATHLEEN pct wkr 86.85
299120 OPPMAN , JILL pct wkr 206.62
299122 OWCZAREK , ESTHER M pct wkr 142.50
299126 PIXLER, VIRGIL pct wkr 142.43
299130 REWOLDT, TONI pct wkr 139.31
299132 RITCHIE, MARGARET F pct wkr 195.70
299134 ST JOHNS LUTHERAN CHURCH rent 30.00
299135 ST TIMOTHYS UNITED METH CH rent 30.00
299138 SCHLICHER MARY pct wkr 139.70
299139 SHEPHARD, ANGELA pct wkr 138.92
299144 TEGTMEIER, ALINE J pct wkr 68.49
299148 TUCKER JOHN D pct wkr 186.05
299167 YOUTH SHELTER CARE OF N CENTRAL IA INC svc 1,922.80
299168 ZEIEN, MARVEL M pct wkr 144.06
299169 HEINEN ERIC svc 7.64
299171 NEW HAMPTON COMM SCHOOL DIST reimb 89.00
299172 NOLTENSMEIER , GAIL pct wkr 283.62
       
       
  COUNTY SERVICES FUND    
       
10933 RITE PRICE OFFICE SUPL INC supl 6.57
10941 BATES, FELICIA reimb 427.83
       
       
  RURAL BASIC FUND    
       
299157 CITY OF WATERLOO svc 78.31
299158 CITY OF WATERLOO svc 10,143.00
       
       
  SECONDARY ROADS FUND    
       
10893 ACCESS SYSTEMS eq rpr 110.00
10894 AIRGAS NORTH CENTRAL misc 3.06
10895 ALTORFER INC sv 995.00
10896 ANTON SALES eq  746.79
10897 ASPRO INC svc 73.80
10898 B&B LOCK & KEY INC prts 105.00
10900 BHC TREASURER svc 48.84
10901 BMC AGGREGATES supl 581.25
10905 CITY OF CEDAR FALLS fuel 336.04
10911 E CENTRAL IA RURAL ELEC util 23.75
10922 KWIK TRIP INC fuel 335.82
10928 MENARDS WLOO prts 112.97
10933 RITE PRICE OFFICE SUPL INC supl 23.04
10935 SCOTT VAN KEPPEL svc 518.35
10938 US BANK misc 1,298.74
299055 CAMPBELL SUPL WLOO supl 756.78
299057 CF UTILITIES util 21.09
299059 CENTURYLINK tel 100.81
299063 DONS TRUCK SALES INC prts 1,062.17
299065 E CENTRAL IA COOP fuel 2,669.29
299084 HARRISON TRUCK CTRS prts 41.05
299095 IOWA PRISON INDUSTRIES supl 2,247.00
299100 LA PORTE MOTOR SUPL INC supl 364.58
299110 MID AMERICAN ENERGY util 2,117.37
299112 MIDWEST WHEEL COMPANIES supl 615.88
299114 MURPHY TRACTOR & EQUIP CO supl 36.76
299115 NAPA AUTO PARTS prts 448.52
299121 OREILLY AUTO STORES eq 206.78
299136 SAM ANNIS & CO fuel 361.57
299156 CITY OF WATERLOO fuel 352.77
299165 WITHAM AUTO CTR prts 10.27
       
       
  JAIL COMMISSARY FUND    
       
10902 BOB BARKER CO INC supl 210.00
10919 KEEFE SUPL CO supl 1,415.76
10925 MARTIN BROS DIST CO supl 266.40
10927 MCKEE FOODS food 101.04
10938 US BANK misc 84.82
299137 SAMS WHOLESALE CLUB food 1,094.47
       
       
  RURAL WATER FUND    
       
299159 WLOO WATER WORKS svc 353.49
       
       
  RURAL SEWER FUND    
       
10920 KEYSTONE LABS INC svc 118.00
10937 URBAN SVCS svc 3,585.00
       
       
  INSURANCE TRUST FUND    
       
10888 NAVITUS HEALTH SOLUTIONS reimb 1.02
10890 NAVITUS HEALTH SOLUTIONS reimb 22,170.40
10892 PREFERRED ONE INS CO ins 148,667.40
299042 ISAC svc 2,840.50
       
       
  SELF-INSURED/LIAB,PROP ETC FUND    
       
299043 JOHNS AUTO BODY svc 500.00
299145 TIMMERMAN GLASS svc 225.00
       
       
  E911 SERVICE COMMISSION FUND    
       
299059 CENTURYLINK tel 226.77
       
       
  EMERGENCY MANAGEMENT FUND    
       
299059 CENTURYLINK tel 74.00
       
       
  COUNTY ASSESSOR FUND    
       
299091 INSTITUTE OF IA CERTIFIED ASSESSORS educ 50.00

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

Little moved the following resolution seconded by White.

                BE IT HEREBY RESOLVED by the Board of Supervisors of Black Hawk County, that the Board of Supervisors APPROVE EXPENDITURES, and that Country View Care Facility be authorized and directed to ISSUE CHECKS, against the various settlements of such claims as allowed:

 

COUNTRY VIEW ENTERPRISE FUND
       
       
17479 AANAC dues 119.00
17480 ABDUR RAHIM svc 1,521.25
17481 ALLEN OCCUPATIONAL HEALTH SVCS svc 476.00
17482 ANDERSON ERICKSON DAIRY food 652.39
17483 BCG DATA SVCS svc 9,451.46
17484 BHC TREASURER payroll ins 284,912.54
17485 BRIGGS HEALTHCARE supl 67.05
17486 CBS STAFFING svc 178.13
17487 CITY OF WATERLOO fuel 1,017.90
17488 DIRECT SUPPLY INC eq rpr 92.99
17489 DISABLED AMERICAN VETERANS publ 70.00
17490 EARTHGRAINS BAKING CO food 204.66
17491 HD SUPPLY FACILITIES MAINT LTD eq/supl 701.93
17492 IA HEALTH CARE ASSOC educ 210.00
17493 JANICE WALKER reimb 15.66
17494 KOCH BROTHERS INC eq rpr 359.15
17495 MARTIN BROS food/supl 9,987.43
17496 MARTIN HEALTH SVCS supl 7,081.66
17497 NETWORK SVCS CO supl 1,457.91
17498 NORTHERN IA THERAPY svc 15,522.96
17499 PATTERSON MEDICAL supl 183.86
17500 POSEY supl 257.10
17501 RAY MOUNT WRECKER SVC eq rpr 300.00
17502 RITE PRICE OFFICE SUPL supl 1,556.44
17503 SCHOOL BUS SALES CO eq rpr 457.15
17504 SHERWIN-WILLIAMS supl 113.15
17505 STANLEY HEALTHCARE eq rpr 1,343.10
17506 UNITYPOINT CLINIC svc 834.00
17507 US BANK supl/svc 448.47
17508 WLOO COMM SCHOOL DIST svc 13.55

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

                RECEIVE PROJECT UPDATES FROM DEPARTMENT HEADS/ELECTED OFFICIALS.  County Engineer Cathy Nicholas said paved and gravel roads are in fairly good condition with minimal ice and snow.  She reviewed the Secondary Roads snow policy, which says that if there is blowing and drifting they don’t send motor graders out, and they typically plow from 6:00 am to 5:00 pm, and there isn’t a night shift due to poor visibility, and while gravel roads may be plowed in one day, the policy is to have them plowed within 48 hours.  She said that projects for 27th Street and Poyner Road have been sent to the Department of Transportation for a bid letting in March, and the Hammond Avenue bridge project will also have an early spring letting.

                Conservation Director Vern Fish said that the city of Cedar Falls donated $20,000 to the Hartman Reserve capital project last week, and it also received a $480,000 grant from Iowa Community Action and Tourism.  He said there could still be a $208,000 shortfall, which could change as the project moves forward, but there are still some grant applications out and donations from the public continue.

 

                Moved by Miller, seconded by Magsamen that the MINUTES of the Board Meeting held December 13, 2016 be and are hereby approved as submitted. Motion carried.

 

                CONSENT AGENDA

 

White moved the following RESOLUTION seconded by Little.

  1. TO APPROVE, RECEIVE, PLACE ON FILE WITH THE COUNTY AUDITOR
    1. The Board of Supervisors APPROVE INTERGOVERNMENTAL JOURNAL ENTRIES, and that the County Auditor be authorized and directed to TRANSFER monies within the various funds as submitted.
Transfer from Fund  Amount Transfer to Fund  Amount
GENERAL BASIC 582.36 SECONDARY ROADS 582.36
  1. The PAYROLL ADJUSTMENTS submitted by the various departments and the County Auditor be authorized and directed to adjust his records accordingly.
DEPT., NAME, TITLE TO EFFECTIVE DATE ACTION
SHERIFF, Tony Thompson      
Aries, Ashley N., Booking Clerk $19.58 12/2/2016 Status Change
Aries, Ashley N., Booking Clerk $19.58 12/4/2016 Status Change
Chase, Chad E., Deputy Sheriff $27.96 12/4/2016 Step
Epps, Felisha D., Booking Clerk $17.66 12/11/2016 Shift Change
Graf, Tenille K., Office Specialist $15.01 12/3/2016 Status Change
Harden, Kareen M., Deputy Sheriff $27.96 12/4/2016 Step
Hekel, Laurie El., Civilian Dispatcher $17.66 12/7/2016 Probation Ends
McCallum, Michael G., Master Control Technician $21.08 12/4/2016 Step
Nelson, Nicole A., Master Control Technician $17.66 12/11/2016 Shift Change
Wiersma, Scott J., Civilian Detention Officer $17.66 11/13/2016 Shift Change
       
COUNTY ATTORNEY, Brian Williams      
Sullivan, Charity L., Assistant Attorney $42.85 12/4/2016 Step
       
CONSOLIDATED COMMUNICATIONS, Judy Flores      
Forbes, Kimberly D., Civilian Dispatcher $17.66 12/16/2016 Shift Change
Hoyer, Brittney K., Civilian Dispatcher $21.08 12/4/2016 Step
Mills, Taria J., Civilian Dispatcher $17.66 12/4/2016 Shift Change
       
COUNTRY VIEW, Dennis Coleman      
Bahlmann, Timothy F., Recreation Aide $16.26 11/29/2016 Termination
Bruce, Tanaya C., Nursing Assistant $13.85 12/4/2016 Step
Ehlers, Gail T., Developmental Aide $13.27 12/6/2016 New Hire
Montgomery, Justina L., Developmental Aide $16.26 11/25/2016 Termination
Speller, Cierra R., Developmental Aide $13.85 12/4/2016 Successful Bidder
Taylor, Brooklyn D., Developmental Aide $13.85 12/4/2016 Step
       
ENGINEER, Cathy Nicholas      
Roberts, Jason W., Labor/Equipment Operator I $20.79 12/4/2016 Step
Taylor, Bradley J., Labor/Equipment Operator IIIB $22.81 12/4/2016 Step
       
VETERAN AFFAIRS, Kevin Dill      
Dow, Jeffrey D., Veterans Affairs Commission $25.00 12/7/2016 Appointed
  1. TO RECEIVE AND PLACE ON FILE WITH THE COUNTY AUDITOR
  2. The Iowa Northland Regional Council of Governments Independent Auditor’s Reports Basic Financial Statements Supplementary Information Schedule of findings as of June 30, 2016.
  3. TO APPROVE AND DIRECT THE CHAIR TO SIGN
  4. The APPLICATION for a Special Class “C” Liquor License (BW – Beer/Wine) submitted by EventConnect, LLC, 3816 Southlawn Road, Cedar Falls, Iowa for a one-time event held at Rotary Reserve, 5932 N. Union Road, Cedar Falls, Iowa.

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

                CONSENT AGENDA ENDS

 

                Moved by White, seconded by Magsamen that the Black Hawk County Conservation Board 2016 Annual Report be received and placed on file with the County Auditor’s office.   Motion carried.

                Magsamen moved the following resolution seconded by Miller.

                BE IT HEREBY RESOLVED to approve the BEST BID received from Stanley Security Systems, Noblesville, IN for a new Jail Security System for the total amount of $1,952,161.50 (including Alternate #1, Alternate #2, and 7% Contingency) as recommended by Rory Geving, Maintenance Superintendent based upon the recommendation received from the project consultant.

                Geving said Alternate 1 is for 272 cell door lock exchanges and Alternate 2 is for 365 days of video storage instead of the base bid amount of 180 days.  Magsamen asked why the door locks were included now rather than a previously discussed five-year replacement plan.  Geving said that this takes advantage of the contractor already being on site, and makes the locks the responsibility of the contractor, rather than county staff.  Little asked for a timetable.  Geving said they have a completion date of December 31, 2017.  Magsamen asked about the warranty.  Geving said it is for two years, after which time the maintenance could be bid out, since it is an open protocol system.  White asked why they opted for 365 days of video storage and what was the cost.  Geving said the cost is $86,370.  County Sheriff Tony Thompson said that very few lawsuits are filed within six months, so that if video is requested for the trial it won’t be available with only 180 days’ storage.  He said he’d rather have two years of storage, since that’s the statute of limitations, but he’s willing to compromise on 365 days.  He said that 99.9% of the time the video backs up the officer’s version of events.  Craig Clary of Dewberry, the project consultant, said that after two years maintenance will be available at an hourly rate, but much of it can be done remotely, avoiding costly visits.  He said it is not proprietary software, so local vendors could bid on maintenance.  Laylin asked about the lifespan.  Clary said ten to twelve years.  Geving said he was comfortable with this vendor based on the results of reference checks.  He said two counties in Iowa are using Stanley and he got good feedback from both.

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

                Little moved the following resolution seconded by Magsamen.

                BE IT HEREBY RESOLVED to approve the BEST BID received from Per Mar Security Services, Cedar Rapids, IA for the Courthouse Security Services contract beginning January 2, 2017 to December 31, 2019 as recommended by the proposal review committee and as indicated in the following chart:

 

           1st Year
Vendor City St   Annual Hours  Straight Time  Annual Amount  Over Time
Per Mar Security Cedar Rapids IA Officer Hourly Rate 3966.19           15.71        62,308.84          23.57
Supervisor Hourly Rate 1914.42           15.71        30,075.54          23.57
Annual Total            92,384.38  
Addtl Staff Hourly Rate             15.71            23.57

 

     2nd Year  3rd Year Est. Total $
  Annual Hours  Straight Time  Annual Amount  Over Time  Straight Time  Annual Amount  Over Time  Straight Time
Officer Hourly Rate 3966.19             15.71      62,308.84         23.57          16.02       63,538.36            24.03  
Supervisor Hourly Rate 1914.42             15.71      30,075.54         23.57          16.02       30,669.01            24.03  
Annual Total          92,384.38           94,207.37        278,976.14
Addtl Staff Hourly Rate               15.71           23.57          16.02              24.03  

 

                Board Administrative Aide Amanda Fesenmeyer said that the $278,976.14 estimated total compares to an actual total of the current vendor of $284,201.39 in the FY14-FY16 period.

                Little asked if the Annual Amount listed included overtime.  Fesenmeyer said it did not. 

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

                Moved by Miller, seconded by Magsamen that the REAPPOINTMENT of Reverend Mary Robinson to the Black Hawk County Board of Health for a three year term to expire December 31, 2019 be approved.  Motion carried.

 

                Moved by Magsamen, seconded by Miller that the REAPPOINTMENT of Dr. Mark Bickley as the Black Hawk County Medical Examiner for a two year term to expire on January 1, 2019 be approved.  Motion carried.

 

At Nine-twenty-four o’clock (9:24) a.m., a public hearing was held as provided by law in the Board Room 201 of the Black Hawk County Courthouse, Waterloo, Iowa at which time all interested persons could appear to file objections on the proposed FY17 budget Amendment.

 

Moved by Little, seconded by White to receive and place on file proof of publication of notice of public hearing. Motion carried.

 

Moved by White, seconded by Miller to close the hearing after oral/written comments are received.  Motion carried.

 

 

Magsamen moved the following resolution seconded by Miller.

BE IT HEREBY RESOLVED by the Board of Supervisors of Black Hawk County that the FY2016/2017 Budget is here by AMENDED by changing the previous revenues and expenditures as follows:

 

Iowa Department of Management   Total Budget Proposed Total Budget
Form 653 A-R Sheet 1 of 2 (Publish) (revised 05/01/14)   as Certified Current After Current
      or Last Amendment Amendment
REVENUES & OTHER FINANCING SOURCES     Amended    
 Taxes Levied on Property   1 34,791,868   34,791,868
 Less: Uncollected Delinquent Taxes – Levy Year 2 44,984   44,984
 Less: Credits to Taxpayers   3 1,406,100   1,406,100
 Net Current Property Taxes   4 33,340,784 0 33,340,784
 Delinquent Property Tax Revenue 5 0   0
 Penalties, Interest & Costs on Taxes 6 384,500   384,500
 Other County Taxes/TIF Tax Revenues 7 4,413,147   4,413,147
 Intergovernmental   8 15,734,419 191,250 15,925,669
 Licenses & Permits   9 576,200   576,200
 Charges for Service   10 4,481,748 40,000 4,521,748
 Use of Money & Property   11 980,281   980,281
 Miscellaneous   12 4,966,591 700,000 5,666,591
   Subtotal Revenues   13 64,877,670 931,250 65,808,920
Other Financing Sources:          
 General Long-Term Debt Proceeds 14 0   0
 Operating Transfers In   15 3,233,429   3,233,429
 Proceeds of Fixed Asset Sales 16 2,500   2,500
     Total Revenues & Other Sources 17 68,113,599 931,250 69,044,849
EXPENDITURES & OTHER FINANCING USES        
Operating:          
  Public Safety & Legal Services 18 21,444,509   21,444,509
  Physical Health & Social Services 19 7,852,219   7,852,219
  Mental Health, ID & DD   20 6,323,340   6,323,340
  County Environment & Education 21 6,426,151 925,000 7,351,151
  Roads & Transportation   22 7,168,298   7,168,298
  Government Services to Residents 23 2,075,678   2,075,678
  Administration   24 6,035,764 144,000 6,179,764
  Nonprogram Current   25 0   0
Debt Service   26 9,097,091 5,400 9,102,491
Capital Projects   27 9,157,000   9,157,000
    Subtotal Expenditures   28 75,580,050 1,074,400 76,654,450
Other Financing Uses:          
 Operating Transfers Out   29 3,233,429   3,233,429
 Refunded Debt/Payments to Escrow 30     0
      Total Expenditures & Other Uses 31 78,813,479 1,074,400 79,887,879
Excess of Revenues & Other Sources        
over (under) Expenditures & Other Uses 32 (10,699,880) (143,150) (10,843,030)
Beginning Fund Balance – July 1, 2016 33 37,503,856   37,503,856
Increase (Decrease) in Reserves (GAAP Budgeting)   34 0   0
   Fund Balance – Nonspendable 35 395,252   395,252
   Fund Balance – Restricted   36 12,165,560 (5,400) 12,160,160
   Fund Balance – Committed 37 275,609   275,609
   Fund Balance – Assigned   38 24,284   24,284
   Fund Balance – Unassigned 39 13,943,271 (137,750) 13,805,521
Total Ending Fund Balance – June 30, 2017 40 26,803,976 (143,150) 26,660,826

 

 

                Finance Director Susan Deaton explained the amendment, beginning with the General Fund.  She said that the Information Technology Department’s budget needs to be increased by $100,000 to adjust for the new agreement with ACES, but for now she just wishes to amend it for $40,000, which can be covered by unbudgeted revenue from services provided to Waterloo Water Works, and the remainder will be addressed in a later amendment, hopefully by transferring unused appropriations from other budgets.  She said a Building Maintenance project budgeted for FY16 carried over into FY17 to the amount of $104,000.  Conservation’s Hartman Reserve project had an early start, requiring an additional $500,000 to be offset by grants and other revenue.  Conservation repairs from flooding needed $225,000 in additional expenditures, 85% of which is offset by a FEMA grant.   Overall, revenues would be increased by $731,250 and expenditures by $869,000.  In the Friends of Hartman Reserve Fund, $200,000 in expenditure is fully offset by increased revenue.  In the Debt Service Fund, bond fees need to be increased by $5,400.

                Miller asked if all the flood repairs had been finished.  Conservation Director Vern Fish said they have not, but they will be soon, and FEMA funding will not be jeopardized.  Little asked how other departments are doing midway through the fiscal year.  Deaton said she would provide a full update in January, but the only departments she knew were over budget were ones the county has no control over, like the Medical Examiner.  Miller asked about the loss of Conservation revenue due to flooding.  Fish said some of it was made up by campers switching to Hickory Hills and Big Woods Parks.

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

 

 

 

Miller moved the following resolution seconded by Little.

BE IT HEREBY RESOLVED that the Finance Director be direct to INCREASE/DECREASE APPROPRIATIONS to various operating budgets for the FY2016/2017 for offices as submitted and as shown upon the records in the office of the County Finance Director with such changes being made in accordance with §331.434.6 of the Code of Iowa.

    INCREASE   DECREASE
         
SERVICE AREA 1 –  PUBLIC SAFETY & LEGAL SERVICES        
                                Sheriff   44,000    
                                Health Department   2,291    
         
SERVICE AREA 3 –  PHYSICAL HEALTH & SOCIAL SERVICES        
                                Health Department       59,551
         
SERVICE AREA 6 –  COUNTY ENVIRONMENT & EDUCATION        
                                Health Department   211,262    
         
SERVICE AREA 0 –  NONPROGRAM EXPENDITURES ETC.        
                                Treasurer   1,410,987   65,987
                                Transfers   7,200,000    

 

 

                AYES:  Little, Magsamen, Miller, White, Laylin.

                NAYS:  None.                                                     Resolution adopted.

 

                ANY REPORTS OR INFORMATION FROM THE BOARD.  Magsamen congratulated Miller for being named the Iowa Northland Regional Council of Governments Citizen of the Year.  Miller asked Sheriff Thompson about Deputy Harold Oliver’s award.  Thompson said that Oliver was named Deputy of the Year both for his friendly and outgoing personality and an incident that occurred in May.  He was on his way to work when he witnessed a shooting.  He was able both to detain the shooter and save the life of the victim.

 

                WORK SESSION.  County Finance Director Susan Deaton presented her ideas on a formal Five-Year Capital Plan.  She said the absence of such a plan has been noted by bond-rating agencies.  She said the county’s current policy calls for a five-year plan updated annually, and this should be expanded to indicate threshold amounts and appropriate items to include.  She has looked at recommendations from the Government Finance Officers Association (GFOA) and found out what other counties do, and she suggests a $10,000 threshold based on the county’s size.  The plan would be integrated with the county’s 2028 Plan.  She thought the plan should be limited to building and infrastructure expenses, and that capital equipment and vehicle replacement should be in a separate plan.  She suggested establishing a committee to review and prioritize Capital Plan requests, which she saw as primarily coming from Building Maintenance, Conservation and Secondary Roads. 

                Deaton also addressed debt administration.  She said a pay-as-you-go plan saves costs of debt interest and fees, provides greater flexibility in the use of funds and protects borrowing capacity, while bonding makes more funding available, spreads the cost of improvements to more of those taxpayers whom it benefits, allows for preventing sudden tax increases, and allows access to tax increment financing valuation (which can be taxed by counties only for debt service payments).  She reviewed the county’s debt schedule, which will have a significant decrease in payments in FY18 and again in FY22, which presents opportunities for appropriating funds each year for future capital improvement, or for more debt financing.

                She wanted feedback from supervisors and department heads, particularly on a capital plan item threshold and whether equipment should be scheduled separately.  Laylin said a five-year plan needs to be fluid to recognize new priorities.  White said that Building Maintenance projects that result in energy efficiency should be prioritized so that savings may be realized sooner.  Magsamen said such savings should be dedicated to future conservation projects.  Conservation Director Vern Fish recommended including improvements required by compliance with the Americans With Disabilities Act.  He also said local money should be used for engineering projects, because using grant money drives up the cost, and projects should be shovel ready when grants are awarded.  Magsamen asked that Deaton recommend a committee membership to get the process started.

 

                On motion and vote the meeting adjourned.

Linda Laylin, Chair, Board of Supervisors                                         Grant Veeder, County Auditor