COUNCIL PROCEEDINGS March 13, 2017
Prior to the regular meeting, the City Council met for a work session to discuss FY18 Public Works street projects and a footing and drain disconnection program.
The City Council of La Porte City, Iowa met in regular session on March 13, 2017. Mayor David Neil called the meeting to order at 7:00 PM with Council Members Eric Allsup, Jasmine Gaston, Kristi Harrill, Mike Johnson and Brent Sadler present.
Unless otherwise noted, all actions passed by affirmative and unanimous vote of the council members present.
Moved by Allsup, seconded by Harrill to approve the agenda.
Moved by Allsup, seconded by Harrill to approve the CONSENT AGENDA including the following: Minutes of February 27, 2017, disbursements totaling $147,883.67, and Clerk’s Report, Police Report and Administrative Report for February, 2017.
Mayor Neil declared that the date and time had arrived for the PUBLIC HEARING ON THE DOWNTOWN FAÇADE REHABILITATION PROJECT. Moved by Johnson, seconded by Sadler to OPEN THE PUBLIC HEARING. Moved by Sadler, seconded by Johnson to RECEIVE AND PLACE ON FILE PROOF OF PUBLICATION. Mayor Neil asked if any written comments were received. There were none. The Mayor asked if there were comments from those in attendance. Grant Administrator Shawn O’Shea from MSA Professional Services updated the Council on the project. 90% of architectural work has been done and 30 – 40% of construction work has been completed. Total local match for the project is $317,545.00, which includes $150,000 of City funds and the remaining property owner contribution. Moved by Sadler, seconded by Allsup to CLOSE THE PUBLIC HEARING.
Mayor Neil declared that the date and time had arrived for the PUBLIC HEARING ON THE FY18 BUDGET. Moved by Sadler, seconded by Johnson to OPEN THE PUBLIC HEARING. Moved by Sadler, seconded by Gaston to RECEIVE AND PLACE ON FILE PROOF OF PUBLICATION. Mayor Neil asked if any written comments were received. There were none. The Mayor asked if there were comments from those in attendance. Moved by Sadler, seconded by Harrill to CLOSE THE PUBLIC HEARING.
Moved by Johnson, seconded by Sadler to APPROVE RESOLUTION 17-07 APPROVING FY18 BUDGET. The budget provides for $3,730,534 in revenues and $4,930,215 in expenditures and sets the levy at $14.88149 per $1,000 of taxable value for FY18. Roll call vote passed 4-1 with Allsup opposed.
The City Council reviewed questions posed by the PARKS & RECREATION COMMISSION REGARDING FUTURE PROJECTS. Consensus of the Council was that while the Commission should be looking at new projects, maintenance of current facilities must take priority, and depending on the cost, repairs and maintenance could also be paid from the Park Improvements Reserve Fund. The Council is not interested at this time in a new ice rink structure for the City Park, or in any major improvements to the ball diamonds or a new ball diamond facility given the funding available. The council would like to see the Parks & Recreation Commission inspect the City’s parks and facilities and return a list of suggested repairs to the City Council. The Council also requested that the Commission develop a master list of all park areas in the community, a list of all green spaces currently owned by the City as well as a master list of projects including new and existing.
The Council reviewed QUOTES FOR PUBLIC SAFETY SERVER. The public safety department currently utilizes a server that is 12 years old and failing. The City received two quotes from Bergen KDV, the first for a virtual server was $18,658.26, and second for a physical server was $16,235.75. City staff has also discussed the possibility of utilizing the City Hall server, however estimates were not available at meeting time. Moved by Sadler, seconded by Johnson to table the issue until a third option could be investigated.
Moved by Johnson, seconded by Sadler to APPROVE PAY APPLICATION #7 FOR THE DOWNTOWN FAÇADE REHABILITATION PROGRAM for $70,052.66.
The City received a REQUEST FOR DONATION FOR EASTER EGG HUNT. La Porte City Specialty Care requested four daily swim passes as prizes. Moved by Sadler, seconded by Harrill to approve the donation.
Moved by Johnson, seconded by Sadler to ADOPT RESOLUTION 17-08 SETTING SALARY FOR PUBLIC WORKS EMPLOYEE. The resolution sets the salary for Alan Hartz at $15.80/hr.
Moved by Allusp to reject the plan for HISTORIC PRESERVATION STORYBOARD FOR CITY HALL. The motion died for lack of a second. Moved by Johnson, seconded by Gaston to table HISTORIC PRESERVATION STORYBOARD FOR CITY HALL until a representative from Historic Preservation can address the Council.
Mike Schmitz asked the Council if the dog park issue was dead and would no longer be discussed. Council member Johnson replied that while he did not anticipate discussions on it in the near future, any project could be brought back before the Council for consideration at any time.
Moved by Johnson, seconded by Harrill to adjourn at 7:49PM.
Jane Whittlesey, City Clerk David Neil, Mayor
City of La Porte City
Claims for 3/13/2017
General Fund
Adv Syst, Contract 189.69
Adv Syst,, Contract 21.84
AFLAC, Ins 56.40
Ahlers & Cooney, Legal 64.50
BHC Auditor, Special Election 1,499.43
BH Waste, Contract 14,915.06
Black Hills, Natural Gas 1,222.68
Buchanan Co Fire, 2017 Dues 30.00
Champion Alarm, Maintenance 250.00
City Laundering, Cleaning 583.46
EBS, Health Ins Admin 130.70
EFTPS, PR Taxes 4,844.33
EBS, PSF 1,695.24
Farmers State Bank, VISA 1,082.43
Gary’s Electric, Gas Tank 2,857.59
Heiman Fire, Scene Light(4) 2,934.33
Home Depot, Pvc Board 237.78
IA Dept Public Health, Pool Reg. 70.00
IAMU, Hiss March-May Billing 268.84
IPERS, Pension 1,563.04
LPC Printing, Pubs, Envelopes 679.40
McFarland J, Reimb 272.19
Mutual Of Omaha, Life Ins 336.95
Orkin Pest Control, Pest Control 67.73
Racom Corp, Siren Driver 76.12
St Clair, Museum Thermostat 73.40
Teamsters, Union Dues 63.54
Thriftway, Supplies 15.22
Ultimate Safety, Led Assy- 140.27
Urb’s Do It Best Hdwe, Paint 141.74
Varsity Cleaners, Cleaning 66.60
Wex Bank, Fuel 604.72
Total General 37,055.22
Road Use Tax Fund
Black Hills Energy, Natural Gas 151.28
Coots Materials, Rock 464.31
EFTPS, PR Taxes 752.71
Home Depot, PVC Board 59.96
LPC Motor Supply, Supplies 111.01
Teamsters, Union Dues 13.92
Urb’s Do It Best Hdwe, Paint 28.27
Total Road Use Tax 1,581.46
Economic Development Fund
BHC Recorder, Record Mortgage 77.00
Total Economic Development 77.00
DTR CDBG Grant Fund
Cardinal Const, Pay App 1 70,052.66
Martin Gardner, Const. Admin 3,275.64
Total DTR CDBG Grant 73,328.30
Sewer Fund
City Laundering, Cleaning 210.93
EBS, Health Ins Admin 26.14
EFTPS, PR Taxes 649.49
IAMU, Hiss March-May Billing 268.83
Mutual Of Omaha, Life Ins 36.64
Pollution Control, Pump 13,986.00
Teamsters, Union Dues 8.54
Urb’s Do It Best Hdwe, Paint 4.62
USA Bluebook, Chemicals 345.37
Total Sewer 15,536.56
Ambulance Fund
Black Hills Energy, Natural Gas 83.63
Bound Tree Medical, Supplies 263.76
Care Ambulance Svc, Mutual Aid 250.00
EFTPS, PR Tax 100.90
Farmers State Bank, VISA 30.21
LPC Printing, Pubs, Envelopes 35.00
Orkin Pest Control, Pest Control 18.00
US Postmaster, 100 Stamps 49.00
Racom Corp, Siren Driver 61.12
Urb’S Do It Best Hdwe, Paint 11.48
Varsity Cleaners, Cleaning 12.00
Wex Bank, Fuel 215.07
Total Ambulance 1,130.17
Total Accounts Payable 128,708.71
Total Payroll Checks 19,174.96
Report Total 147,883.67
Fund Recap
General Fund 51,863.90
Road Use Tax Fund 3,677.71
Economic Development Fund 77.00
DTR CDBG Grant Fund 73,328.30
Sewer Fund 17,458.45
Ambulance Fund 1,478.31
Grand Total 147,883.67
February 2017 Receipts
General 55,478.40
Road Use Tax 26,676.00
Equipment Replacement 965.00
Employee Benefits 635.36
Special Revenue TIF 493.00
Economic Development 2,020.64
Debt Service 1,117.97
Permanent Funds 2,722.62
Sewer 26,170.76
Ambulance 8,842.49
February 2017 Receipts 125,122.24