COUNCIL PROCEEDINGS
April 11, 2016
Prior to the regular meeting, the City Council met to discuss the proposed trail Cedar Valley Nature Trail realignment and with the La Porte City FFA Ag & Historic Museum Board for short work sessions.
The City Council of La Porte City, Iowa met in regular session on April 11, 2016. Mayor David Neil called the meeting to order at 7:00 PM with Council Members Eric Allsup, Mike Johnson, Brent Sadler and David Williams present. Absent was Council member Kristi Harrill. Also present were Brian Wester, Jan Erdahl, Sherry Sheffler, Eric Coulter and Angie Hutton.
Unless otherwise noted, all actions were passed by affirmative and unanimous vote of the council members present.
Moved by Allsup, seconded by Williams to approve the agenda.
Moved by Allsup, seconded by Sadler to approve the CONSENT AGENDA including the following: Minutes of Special and Regular Meetings on March 28, 2016, disbursements totaling $75,535.21 Clerk’s Report and Police Report for March, 2016 and quarterly reports from the Fire and Ambulance Departments.
Moved by Johnson, seconded by Williams to approve AGREEMENT FOR SERVICES – AHLERS & COONEY. The agreement is for services related to the issuance of bonds for Bishop Ave reconstruction.
Mayor Neil announced that this was the time and place for the public hearing and meeting on the matter of the authorization of a Loan Agreement and the issuance of Not to Exceed $850,000 General Obligation Capital Loan Notes, in order to provide funds to pay the costs of opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds; the construction, reconstruction, and repairing of any street improvements; the acquisition, installation, and repair of sidewalks, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes, for essential corporate purposes, and that notice of the proposed action by the Council to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes had been published as provided by Sections 384.24A and 384.25 of the Code of Iowa. Moved by Sadler, seconded by Williams to open the public hearing. Moved by Sadler, seconded by Johnson to receive and place on file proof of publication The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Notes. The Clerk advised the Mayor and the Council that no written objections had been filed. The Mayor then called for oral objections to the issuance of the Notes and none were made. Moved by Allsup, seconded by Sadler to close the public hearing.
Moved by Allsup, seconded by Williams to adopt RESOLUTION 16-54 INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $850,000 GENERAL OBLIGATION CAPITAL LOAN NOTES.
Moved by Johnson, seconded by Allsup to adopt RESOLUTION 16-55 DIRECTING THE ADVERTISEMENT FOR SALE OF $850,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2016, AND APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – SWEET LOTS 9 & 10. Moved by Sadler, seconded by Williams to open the public hearing. Moved by Allsup, seconded by Williams to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. Mayor Neil asked if there were any comments from those in attendance, there were none. Moved by Williams, seconded by Allsup to close the public hearing.
Moved by Sadler, seconded by Williams to adopt RESOLUTION 16-45 APPROVING SALE OF CITY PROPERTY – SWEET LOTS 9 and 10 to Adam and Holly Althoff for $12,500.00.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – SWEET LOTS 3, 4, 19, 20, 25 and 26. Moved by Williams, seconded by Sadler to open the public hearing. Moved by Johnson, seconded by Williams to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. Mayor Neil asked if there were any comments from those in attendance, there were none. Moved by Sadler, seconded by Allsup to close the public hearing.
Moved by Johnson, seconded by Williams to adopt RESOLUTION 16-46 APPROVING SALE OF CITY PROPERTY – SWEET LOTS 3 and 4 to NRFW Investments, LLC for $12,500.00.
Moved by Johnson, seconded by Allsup to adopt RESOLUTION 16-47 APPROVING SALE OF CITY PROPERTY – SWEET LOT 19 to NRFW Investments, LLC for $9,999.00.
Moved by Williams seconded by Sadler to adopt RESOLUTION 16-48 APPROVING SALE OF CITY PROPERTY – SWEET LOT 20 to NRFW Investments, LLC for $9,999.00.
Moved by Williams, seconded by Sadler to adopt RESOLUTION 16-49 APPROVING SALE OF CITY PROPERTY – SWEET LOT 25 to NRFW Investments, LLC for $9,999.00.
Moved by Sadler, seconded by Johnson to adopt RESOLUTION 16-50 APPROVING SALE OF CITY PROPERTY – SWEET LOT 26 to NRFW Investments, LLC for $9,999.00.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – SWEET LOTS 11 and 12. Moved by Allsup, seconded by Sadler to open the public hearing. Moved by Sadler, seconded by Williams to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. Mayor Neil asked if there were any comments from those in attendance, there were none. Moved by Allsup, seconded by Williams to close the public hearing.
Moved by Williams, seconded Sadler to adopt RESOLUTION 16-51 APPROVING SALE OF CITY PROPERTY – SWEET LOTS 11 and 12 to Scott and Shellayne Boldt for $9,999.
Moved by Williams, seconded by Sadler to approve RESOLUTION 16-53 SETTING MUSEUM FEES FOR 2016. The resolution approves fees for special events at the Museum with all proceeds going to the Museum’s trust account.
Jan Erdahl from the La Porte City Historic Preservation Commission to discuss placement of storyboards. The historic preservation commission would like to create a walking tour of the community via storyboards that will be placed throughout the community near relevant sites. The Historic Preservation Board would pay a portion of the cost of each board and the property owner would pay for the remainder. Mayor Neil indicated that in many cases the signs will need to be placed on City sidewalks and expressed concern about snow removal and placement. Council member Johnson asked if the boards could be mounted on the buildings. Erdahl responded that the vision of the Historic Preservation Commission was that the storyboards would be mounted on stands in front of the buildings. Allsup suggested that placement would probably need to be on a case by case basis. Neil requested that the commission provide a drawing for the placement of each of the storyboards. Moved by Allsup, seconded by Johnson to approve placement of storyboards by the Fire Station Museum pending approval of the Public Works Director.
Moved by Sadler, seconded by Williams to adopt 16-53 AMENDING SALARIES FOR SEASONAL EMPLOYEES. The resolution amends the salaries of the 3rd & 4th Grade Softball Coach and Assistant Coach to $650.00 and $550.00 per season respectively.
Moved by Johnson, seconded Allsup to adopt 16-52 AMENDING EMPLOYEE HANDBOOK. The resolution amends the employee handbook to reflect a change from semi-monthly payroll to bi-weekly payroll. The change will take place with the first payroll in May, 2016.
Moved by Sadler, seconded by Williams to approve CONSTRUCTION RELATED SERVICES CONTRACT WITH MSA PROFESSIONAL SERVICES. The contract, is a time and materials contract with an estimated total of $30,000 for the Bishop Avenue Reconstruction project.
Moved Williams, seconded by Sadler to approve CONSTRUCTION CONTRACT WITH SPAHN & ROSE LUMBER COMPANY. The contract is for the construction of a new public works facility.
Moved by Sadler, seconded by Williams to approve PURCHASE AGREEMENT WITH ECIC COOP. The agreement is for the purchase of the City’s public works buildings.
Council Member Harrill arrived at 7:35 PM.
The Council considered a request from PnB Brew Pub for street closure for 5 events. Mayor Neil expressed concern over the 1:00 AM cutoff time for the four scheduled street dances. Brandi Baker indicated that the end time could be changed to midnight for those events.Moved by Sadler, seconded by Allsup to approve the following street closures for PnB Brew Pub:
May 7, 2016 – 8:00 PM – Midnight
Street Dance
June 4, 2016 – 10:00 AM – 2:00 PM
Benefit Rides
June 4, 2016 – 8:00 PM – Midnight
Street Dance
July 2, 2016 – 8:00 PM – Midnight
Street Dance
August 6, 2016 – 8:00 PM – Midnight
Street Dance
When proof of insurance is received, the Clerk will prepare the necessary resolutions for final approval.
Moved by Johnson, seconded Williams to adjourn at 7:43PM.
Jane Whittlesey, City Clerk
David Neil, Mayor
City of La Porte City
Claims for 4/11/2016
General Fund
Adv Syst, Canon Copier 176.01
Aflac, Ins 56.40
Alum-Line, Inc, Light Assy 674.69
BH County Recorder, Record Res 16-42 Amend 5 92.00
Black Hawk Co Treas, EDACS 1,325.52
BH Waste, Contract 14,682.24
BH Energy, Monthly Bill 1,025.18
City Laundering, Cleaning 365.28
CSC, Child Support 437.80
Craft L, Grant & Misc 180.00
EFTPS, PR Taxes 5,301.62
EBS, Flex 1,478.83
ISU, Fire Training 200.00
Gall’s Inc, Batteries & Belt 88.66
Henninger Electric, Exit Lights 134.90
IAWD, Q3-16 Unemp 145.94
IPERS, Pension 6,267.83
LPC Printing, Pubs 813.28
LPC Motor Supply, Supplies 600.34
Mutual Of Omaha, Ins. 273.04
Bergankdv Tech, Webroot 240.90
Orkin Pest Control, Pest Control 66.72
Schumacher Elevator, Maint 256.32
Spence, M, Adv 30.00
Stevens, M, Tech Updates 95.00
Teamsters, Union Dues 81.57
Thriftway, Library Supplies 11.86
IA Treas, Q1-16 Sales Tax 2,074.05
Ultimate Safety Conc, Console 151.83
Urb’s DIB, Supplies 89.84
USA Bluebook, Supplies 206.91
Wex Bank, Fuel 467.82
Whittlesey, J, Mileage 31.62
Wieland & Sons, Mulch 2,000.00
Goodyear Tire, Tires 435.40
Total General 40,559.40
Road Use Tax Fund
Aspro Inc, Cold Mix 487.35
Barco, 2 Gutter Brooms 283.97
BH Rental, Sprocket 25.50
BH Energy, Monthly Bill 152.27
Coots Materials, 1-1/4”Rr(J) 615.43
EFTPS, PR Taxes 711.33
IPERS, Pension 845.11
LPC Motor Supply, Supplies 208.67
Teamsters, Union Dues 35.27
IA Treas, Q1-16 Sales Tax 277.82
Urb’s DIB, Supplies 56.80
Van Meter, Bulbs 52.63
Goodyear, Tires 790.00
Total Road Use Tax 4,542.15
Debt Service Fund
Speer Fin, Continuing Obligation 300.00
Total Debt Service 300.00
Capital Project Fund
MSA Profl Srvc, Bishop Ave 4,550.00
Total Capital Project 4,550.00
DTR CDBG Grant Fund
Martin Gardner, Facade 1,636.25
Total DTR CDBG Grant 1,636.25
Permanent Fund
UCSD, FFA Scholarship 250.00
Total Permanent 250.00
Sewer Fund
City Laundering, Cleaning 182.07
Eftps, Fed/Fica Tax 513.05
IAWD, Q3-16 Unemp 13.97
IPERS, Pension 718.48
LPC Motor Supply, Supplies 42.71
Mutual Of Omaha, Ins. 34.77
Teamsters, Union Dues 2.16
Test America Inc, Testing 745.50
IA Treas, Q1-16 Sales Tax 664.93
Urb’s DIB, Supplies 23.99
USA Bluebook, Supplies 619.45
Total Sewer 3,561.08
Ambulance Fund
BHC Treasurer, EDACS 331.38
BH Energy, Monthly Bill 61.48
Covenant r, Mutual Aid 124.00
EFTPS, PR Taxes 106.57
IPERS, Pension 142.48
Orkin Pest Control, Pest Control 17.74
IA Treas, Q1-16 Sales Tax 35.20
Wex Bank, Fuel 134.34
Total Ambulance 953.19
Total Accounts Payable 56,352.07
Total Payroll 19,183.14
Report Total 75,535.21
Fund Recap
General 55,791.80
Road Use Tax 6,622.49
Debt Service 300.00
Capital Project 4,550.00
Dtr Cdbg Grant 1,636.25
Permanent Funds 250.00
Sewer 5,061.35
Ambulance 1,323.32
Grand Total 75,535.21
March 2016 Receipts
General 89,897.59
Road Use Tax 24,229.20
Equipment Replacement 2,634.00
Employee Benefits 3,686.23
Special Revenue TIF 2,809.74
Economic Development 1,148.69
Debt Service 3,983.24
Capital Projects 36,693.00
Permanent Funds 323.63
Sewer 32,440.30
Ambulance 11,807.35
March 2016 Receipts 209,652.97