COUNCIL PROCEEDINGS January 8, 2018

The City Council of La Porte City, Iowa met in regular session on January 8, 2018. Mayor David Neil called the meeting to order at 7:00 PM with Council Members Jasmine Gaston, Kristi Harrill, Mike Johnson Brent Sadler and Tim Smith present.
Unless otherwise noted, all actions passed by affirmative and unanimous vote of the council members present.
Moved by Harrill, seconded by Gaston to amend the agenda to move Item 8.h FORWARD TO PLANNING & ZONING REQUEST TO VACATE ALLEY to the beginning of new business. Moved by Johnson, seconded by Smith to approve the agenda as amended.
Moved by Johnson, seconded by Gaston to approve the CONSENT AGENDA including the following: Minutes of December 13, 2017, Clerk’s Report, and Police Report for December 2017 and disbursements, totaling $237,913.60.
Mayor Neil announced the appointment of Brent Sadler as MAYOR PRO TEM.
Moved by Smith, seconded by Gaston to appoint JANE WHITTLESEY CITY CLERK/TREASURER for a two-year term beginning January 1, 2018.
Moved by Harrill seconded by Sadler to appoint the law firm Dutton, Braun, Staack & Hellman, PLC as the City’s attorney for all matters and to approve AGREEMENT WITH CITY ATTORNEY. The agreement sets forth the terms for City attorney Laura Folkerts of the firm Dutton, Braun, Staack & Hellman.
The City Council reviewed a letter issued to Galen and Roberta Pettengill regarding a fence in the City right of way behind their property located at 1107 Jackson Street in violation of Chapter 135.02 of the City’s Code of Ordinances. The Pettengill’s have been given 90 days to remove the fence. Pettengill provided photos to the Council of the fence in question. Pettengill admitted that the fence had been constructed in the alley but maintained that the alley has not been used for years and that the fence is not permanent and can be moved at any time. He also indicated that there was another fence located in another part of the alley. Pettengill asked what he needed to do to remedy the situation. Mayor Neil indicated that Pettengill needed to move the fence. Johnson also suggested that Pettengill could request that the alley be vacated and sold to the abutting property owners.
The Council reviewed a request by the owners of the property located at 403 Locust to vacate the alley adjacent to their property and offered to purchase the vacated alley from the City for the costs of survey and attorney fees. Moved by Johnson, seconded by Smith to FORWARD TO PLANNING & ZONING REQUEST TO VACATE ALLEY. The Planning & Zoning Commission will meet to review and make recommendation on the request.
The City Council reviewed a proposal from MSA Professional Services for a WATERSHED ASSESSMENT AND PLAN. The plan is recommended by the DNR bas part of the City’s application for funding for a sponsored project through the Iowa Department of Natural Resources. If approved, the City would be allowed to use approximately $120,000 to 150,000 toward a water quality project that would otherwise be paid in interest on a State Revolving Fund loan for improvements to the sewer treatment plant. Moved by Johnson, seconded by Sadler to approve the AGREEMENT FOR PROFESSIONAL SERVICES FOR A WATERSHED ASSESSMENT AND PLAN. Estimated cost for the plan is $9,000.
Moved by Smith, seconded by Harrill to ADOPT RESOLUTION 18-01 NAMING DEPOSITORY INSTITUTIONS. The resolution designates the financial institutions and the depository maximums that City may use for deposit of public funds.
Moved by Johnson, seconded by Gaston to ADOPT RESOLUTION 18-02 AUTHORIZING THE CITY CLERK TO PAY CERTAIN CLAIMS PRIOR TO COUNCIL APPROVAL. The resolution authorizes payment of claims that because of their nature must be paid before the City Council can meet to specifically authorize payment. All such claims must be reported to the Council for review and approval with and in the same manner as other claims at the next meeting following payment.
Moved by Harrill, seconded by Sadler to approve the CITY INVESTMENT POLICY. The policy sets for the scope, authority, objectives and requirements for investment of City funds in accordance with State law.
Moved by Harrill seconded by Smith to approve the CITY COUNCIL PROCEDURAL RULES. The rule sets forth the manner in which the City Council will conduct business for the City.
Moved by Sadler, seconded by Gaston to ADOPT RESOLUTION 18-03 AMENDING CITY CREDIT CARD POLICY. The resolution adds language that allows for rewards points earned on City issued credit cards to be redeemed for merchandise or gift cards to be used for public purposes.
Moved by Harrill seconded by Gaston to ADOPT RESOLUTION 18-04 RESCHEDULING THE REGULAR DATE OF THE SECOND COUNCIL MEETINGS IN MAY AND DECEMBER 2018. The resolution changes the date for the second Council meeting in May from Monday, May 28th (Memorial Day) to Tuesday, May 29th and changes the date for the second Council meeting in December from Monday, December 24th (Christmas Eve) to Wednesday, December 26th.
Moved by Gaston, seconded by Smith to APPROVE FOR USE OF MUSEUM FEES FOR PRMOTIONAL PURPOSES (NOT TO EXCEED $500) AND ADMISSION FREE EVENTS.
Moved by Johnson, seconded by Sadler to SET TIME AND DATE FOR PUBLIC HEARING ON FY19 BUDGET. The public hearing will take place in February 26, 2018 at 7:00PM.
Moved by Sadler, seconded by Johnson to adjourn at 7:55PM.
Jane Whittlesey, City Clerk David Neil, Mayor
City of La Porte City
Claims for 1/8/2018
General Fund
Advanced Systems, Std Pmt 246.13
Advanced Systems Wloo, Contract 24.46
AFLAC, Ins 305.35
Bagenstos J, Fire Truck Wash 27.95
BHC Auditor, 2017 City Election 1,694.49
BHC CJIS, FY18 Half Ops 594.00
BHC Sheriff, Service 67.67
BH Em Mgmt, Q3 Dispatch 6,122.40
Black Hawk Waste, Conctract 15,139.97
Black Hills Energy, Natural Gas 1,230.01
CECHFP, Fuel 47.14
City Laundering, Cleaning 410.78
CSC, Child Support 370.65
Data Technologies, Tax Forms 81.61
Davison K, Mileage 10.91
EFTPS, PR Taxes 19,009.40
EBS, Flex 768.72
Farmers State Bank, VISA 2,312.12
ISU, Training 150.00
GIS Benefits, Met Life 205.48
Gumdrop Books, 2 Book Sets 140.33
Heiman Inc, Chassis 81,198.00
IA Dept Of Revenue, Garnishment 89.56
IALEA, Testing 150.00
IAWD, Q4-17 Unemployment 43.30
IPERS, Pension 7,682.80
LPC Printing, Pubs 790.59
LPC Telephone, Communications 780.92
LPC Utilities, Utilities 2,723.91
LPC Chamber, 2018 Membership 85.00
Magazine Sub Svc, Renewals 220.63
Midwest Breathing Qtrly Air Test 161.30
Monkeytown Cleaning Supplies 115.07
Mutual Of Omaha, Ins 93.16
On-Site, Document Destruction 45.00
Orkin Pest Control, Pest Control 68.75
Paulhus A, Reimbursement 46.00
Print Trans, CH Storyboard 130.00
Racom Corp, EDACS Access 26.77
Sandry Fire Supply, Supplies 270.86
Simmering-Cory, Code Update 2,200.00
Stocks, Mileage Reimb 13.74
Tama County Sheriff’s Office, Svc 84.00
Teamsters, Union Dues 217.30
Treas of IA, State Tax 3,019.11
Ultimate Safety Conc, Latch 224.77
US Cellular, Cell Phone 195.75
Van Meter, Christmas Light Bulbs 147.60
Wellmark Of Iowa, Health Ins 18,400.83
Wex Bank, Fuel 863.95
Total General 169,048.24
Road Use Tax Fund
Black Hills Energy, Natural Gas 107.86
Bmc Aggregates, Concrete Sand 513.07
C And C Welding, Part For Plow 41.50
CECHFP, Fuel 754.20
Central Iowa Dist, Cleaning Cloths 50.00
CSC, Child Support 11.03
EFTPS, PR Taxes 1,613.28
Farmers State Bank, VISA 49.20
Ia Dept Of Revenue, Garnishment 2.66
Iowa Prison Ind, Signs & Posts 561.50
IPERS, Pension 1,024.75
LPC Motor Supply, Tires 308.01
Menards, Abrasive Blasting Crystal 31.96
Powerplan, Resistor 96.28
Sled Shed, Parts 136.08
Spence Fertilizer, Calc Chloride 1,314.86
Teamsters, Union Dues 36.82
TIFCO Ind, Trailer Cleaner Kit 87.95
Treas of IA, State Tax 312.91
Total Road Use Tax 7,053.92
Tax Increment Financing Fund
Speer Financial, TIF Rpt 350.00
Total Tax Increment Financing 350.00
Economic Development Fund
INRCOG, Housing Assessment 2,970.00
Total Economic Development 2,970.00
Capital Project Fund
MSA Prof Svc, GIS 499.50
Total Capital Project 499.50
Sewer Fund
CECHFP, Fuel 141.41
City Laundering, Cleaning 174.02
CSC, Child Support 32.22
Covenant, Pre-Employment 169.20
EFTPS, PR Taxes 1,079.89
Farmers State Bank, VISA 141.03
Ferguson, Supplies 384.84
Gis Benefits, Met Life 44.16
Ia Dept Of Revenue, Garnishment 7.78
IPERS, Pension 918.37
LPC Telephone, Comm 93.55
LPC Utilities, Utilities 3,916.71
LPC Motor Supply, Backhoe Tires 62.82
Mutual Of Omaha, Ins 21.75
Pollution Control, Lift Station 2,663.00
Teamsters, Union Dues 2.88
Test America Inc, Testing 922.95
Treas of IA, State Tax 266.38
US Cellular, Cell Phone 37.71
Van Meter, Christmas Light Bulbs 42.38
Wellmark Of Iowa, Health Ins 2,411.03
Total Sewer 13,751.52
Ambulance Fund
BHEMA, FY18 Q3 Dispatch 1,530.60
Black Hills Energy, Natural Gas 85.21
Bound Tree Medical, Supplies 143.90
Davison K, Mileage 20.74
EFTPS, Payroll Taxes 210.30
Farmers State Bank, VISA 6.65
IPERS, Pension 146.76
LPC Telephone, Communications 123.29
LPC Utilities, Utilities 188.43
Orkin Pest Control, Pest Control 18.27
Racom Corp, EDACS Access 26.77
Treas of IA, State Tax 37.60
US Cellular, Cell Phone 49.40
Wellmark Of Iowa, Health Ins (6,668.82)
Wex Bank, Fuel 221.73
WPS Gov Health, Reimburse 356.56
Total Ambulance (3,502.61)
Total Accounts Payable 190,170.57
Total Payroll Checks 47,743.03
Report Total 237,913.60
Fund Recap
General 208,448.82
Road Use Tax 11,356.42
Tax Increment Financing 350.00
Economic Development 2,970.00
Capital Project 499.50
Sewer 17,075.82
Ambulance (2,786.96)
Grand Total 237,913.60
December 2017 Receipts
General 80,263.82
Road Use Tax 22,886.05
Equipment Replacement 3,187.50
Employee Benefits 9,195.99
Special Revenue TIF 225.58
Economic Development 20,679.32
Debt Service 1,612.86
Permanent Funds 2,116.39
Sewer 28,450.13
Ambulance 6,628.29
December 2017 Receipts 175,245.93