COUNCIL PROCEEDINGS
March 28, 2016
The City Council of La Porte City, Iowa met in regular session on March 28, 2016. Mayor David Neil called the meeting to order at 7:00 PM with Council Members Eric Allsup, Kristi Harrill, Mike Johnson and Brent Sadler. Absent was Council Member David Williams. Also present were Laurie Rife, Susan Deaton, Jolene Kronschnabel, Teri Klockner, Eric Zaft, Bill Judd, Shawn Sheffler, Mike Whittlesey, Brian Wester and Jack Aschenbrenner.
Unless otherwise noted, all actions were passed by affirmative and unanimous vote of the council members present.
Moved by Allsup, seconded by Harrill to approve the agenda.
Moved by Sadler, seconded by Johnson to approve the CONSENT AGENDA including minutes of March 14, 2016, and disbursements totaling $93,301.81.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – VACATED PORTION OF MAPLE STREET. Moved by Allsup, seconded by Harrill to open the public hearing. Moved by Johnson, seconded by Sadler to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. The Mayor then asked for comments from those in attendance and there were none. Moved by Johnson, seconded by Sadler to close the public hearing.
Moved by Johnson, seconded by Allsup to adopt RESOLUTION 16-37 APPROVING SALE OF CITY PROPERTY – VACATED PORTION OF MAPLE STREET to Zephyr-Rocket LLC for $1.00.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – SWEET LOTS 1 & 30. Moved by Allsup, seconded by Sadler to open the public hearing. Moved by Johnson, seconded by Sadler to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. Mayor Neil asked if there were any comments from those in attendance and there were none. Moved by Sadler, seconded by Allsup to close the public hearing.
Moved by Sadler, seconded by Harrill to adopt RESOLUTION 16-38 APPROVING SALE OF CITY PROPERTY – SWEET LOTS 1 and 30 to Scott and Shellayne Bolt for $12,500.00.
Mayor Neil announced that the time had arrived for the PUBLIC HEARING ON THE SALE OF CITY PROPERTY – SWEET LOT 5. Moved by Johnson, seconded by Allsup to open the public hearing. Moved by Johnson, seconded by Harrill to receive and place on file proof of publication. The Mayor asked if any written comments had been received, there were none. Mayor Neil asked if there were any comments from those in attendance, there were none. Moved by Harrill, seconded by Allsup to close the public hearing.
Moved by Johnson, seconded by Allsup to adopt RESOLUTION 16-39 APPROVING SALE OF CITY PROPERTY – SWEET LOT 5 to NRFW Investments, LLC for $9,999.00.
Move by Johnson, seconded by Harrill to adopt RESOLUTION 16-40 SETTING TIME AND DATE FOR PUBLIC HEARING ON SALE OF CITY PROPERTY – SWEET LOTS 3, 4, 9, 10, 19, 20, 25, 26. The public hearing will take place on April 11, 2016.
Moved by Johnson, seconded by Sadler to adopt RESOLUTION 16-41 FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LOAN AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE OBLIGATIONS OF THE CITY THEREUNDER. The public meeting, for the issuance of bonds for the Bishop Avenue Reconstruction project will take place on April 11, 2016.
Moved by Harrill, seconded by Johnson to approve ENGAGEMENT LETTER FROM SPEER FINANCIAL. The engagement letter sets forth the agreed upon services, term and compensation for the issuance of bonds for the Bishop Avenue Reconstruction Project.
Bill Judd from the La Porte City Lions Club presented information to the City Council on FREE LITTLE LIBRARIES. The program places small, free libraries throughout the community. The Lions Club requested permission to place 5 libraries on City property. The Lions Club will provide the little libraries and will work with Hawkins Library to stock them with books. Moved by Johnson, seconded by Harrill to approve the proposed locations of the Little Libraries on City property. The Lions Club will consult with the Public Works Director to determine final placement.
Moved by Johnson, seconded by Allsup to adopt RESOLUTION 16-42 APPROVING STREET CLOSURES FOR THE 2016 FESTIVAL OF TRAILS CELEBRATION. The resolution approves street closures for festival activities including the parade, car show, fireworks and car cruise.
Mike Whittlesey from the Hawkins Library Board of Trustees gave a short FACILITY UPDATE presentation to the City Council. The Library Board of Trustees has contracted for a Needs Assessment to document the current and projected future usage needs of the library as well as a Feasibility Study to assess the ability to raise capital funds for a new or renovated facility project to meet those needs. The Library Trustees will continue to work to make the community aware of the space constraints of the current facility.
Moved by Allusp, seconded by Harrill to adopt RESOLUTION 16-43 SETTING TIME AND DATE FOR PUBLIC HEARING ON SALE OF CITY PROPERTY – SWEET LOTS 11 and 12. The public hearing will take place on April 11, 2016.
Moved by Allsup, seconded by Sadler to adopt RESOLUTION 16-44 APPROVING LA PORTE CITY UTILITIES BUDGET FOR FY17. The budget includes total revenues of $3,117,361, total expenditures of $2,506,741 and a projected ending fund balance of $3,739,529. Roll call voted passed 3-0 with Johnson abstaining due to a conflict of interest.
Moved by Sadler, seconded by Allsup to approve the FIRST READING OF ORDINANCE 508 READOPTING THE LA PORTE CITY, IOWA CODE OF ORDINANCES. The ordinance incorporates new ordinances that adopted in 2014 and 2015 into the City Code. Moved by Johnson, seconded by Harrill to waive the requirement for three readings and move to adoption. Roll call vote passed 4-0 and Mayor Neil declared Ordinance 508 adopted and effective upon publication.
Moved by Sadler, seconded by Johnson to approve INSURANCE RENEWAL FOR 2016-17. The renewal goes into effect on April 1, 2016 and includes a 4% overall increase in costs for property and liability insurance and a 12% increase in costs for work comp insurance.
Moved by Allsup, seconded by Sadler to approve the City Clerk’s recommendation to hire Breann Bader as the RECREATION DIRECTOR for 2016. Bader’s salary will be $1,400 for the season.
Moved by Allsup, seconded by Johnson to appoint Jasmine Gaston to the LA PORTE CITY PARKS AND RECREATION COMMISSION. Gaston’s term will begin immediately and will expire July 1, 2018.
The Council reviewed bids for COMMUNITY CENTER FRONT DOOR REPLACEMENT. Two bids were received to replace the current double doors with a single door that includes automatic door opening mechanisms:
Jim Hoffman Construction – $12,856.00 (including electrical allowance of $1,200.00)
B&P Construction – $ 9,810.12 (no electrical allowance)
Moved by Johnson, seconded by Sadler to award the bid to B&P Construction for REPLACEMENT OF COMMUNITY CENTER DOORS at a cost not to exceed $9,810.12, not including electric work.
The City Council reviewed a court order for CLEANUP OF 205 MAIN STREET. In November, 2015, a judgement was filed against the owner of 205 Main Street for failure to comply with the City’s nuisance notices. A penalty of $500.00 was assessed, and the owner was ordered to bring the property into compliance with the City’s codes. Failing that, the order indicated that the City would take the steps necessary to bring the property into compliance and assess all costs to the property. Moved by Harrill, seconded by Allsup to take action on the order for cleanup. The City will serve notice on the property owner for the cleanup, and if the proper action is not taken, the City will clean it up and assess the costs to the property.
Moved by Sadler, seconded by Harrill to SET TIME AND DATE FOR PUBLIC HEARING ON FY16 BUDGET AMENDMENT. The public hearing will take place on May 23, 2016.
Moved by Johnson, seconded by Allsup to adjourn at 8:02 PM.
Jane Whittlesey, City Clerk
David Neil, Mayor
City of La Porte City
Claims for 3/28/2016
General Fund
Adv Syst, Copier 56.10
CECHFP, Fuel 23.46
CP Large Print, Books 129.42
Champion Alarm, Maint Cont 315.00
CSC, Child Support 404.61
Cunningham Rec, Swing 1,406.28
Data Technologies, Training 95.00
Davison K, Mileage 20.40
C Tech, Svc 250.00
EBS, Health Ins Admin 134.16
EFTPS, PR Tax 4,234.17
Farmers State Bank, VISA 2,528.67
Iowa Codification, Codify 2,300.00
Kronschnabel J, Reimb 196.85
LPC Printing, Prints 4.00
LPC Telephone, Monthly Bill 795.77
LPC Utilities, Utilities 2,946.44
LPC Motor Supply, Supplies 69.95
Menards, Supplies 29.43
Monkeytown, Supplies 262.80
RACOM Corp, EDACS Access 25.48
Standard & Assoc, Testing 45.00
Teamsters, Union Dues 100.52
US Cellular, Cell Service 166.21
Wellmark, Health Ins 12,137.08
Total General 28,676.80
Road Use Tax Fund
CECJFP, Fuel 375.35
EFTPS, PR Taxes 635.18
LPC Motor Supply, Supplies 274.60
Menards, Supplies 42.45
Teamsters, Union Dues 12.02
Total Road Use Tax 1,339.60
Economic Development Fund
Bergmeier B, Sweet Incentive 9,297.00
Total Economic Development 9,297.00
DTR CDBG Grant Fund
Martin Gardner Arch, Design 2,025.00
Total DTR CDBG Grant 2,025.00
Sewer Fund
CECHFP, Fuel 70.38
EBS, Health Ins Admin 24.38
EFTPS, PR Taxes 641.60
Farmers State Bank, VISA 85.99
LPC Telephone, Monthly Bill 91.07
LPC Utilities, Utilities 3,551.12
LPC Motor Supply, Supplies 85.31
Pollution Control, Pump 26,061.00
Teamsters, Union Dues 6.46
US Cellular, Cell Service 34.69
Wellmark, Health Ins 2,127.15
Total Sewer 32,779.15
Ambulance Fund
Bound Tree, Supplies 1,697.86
Covenant, Mutual Aid 840.00
EFTPS, PR Tax 94.98
LPC Telephone, Monthly Bill 130.52
LPC Utilities, Utilities 131.50
RACOM Corp, EDACS Access 25.48
UI Health Care, Training 40.00
US Cellular, Cell Service 45.63
Total Ambulance 3,005.97
Total Accounts Payable 77,123.52
Total Payroll 16,178.29
Report Total 93,301.81
Fund Recap
General Fund 40,852.93
Road Use Tax Fund 3,118.67
Economic Development Fund 9,297.00
DTR CDBG Grant Fund 2,025.00
Sewer Fund 34,664.50
Ambulance Fund 3,343.71
Grand Total 93,301.81