COUNCIL PROCEEDINGS
December 12, 2016
The City Council of La Porte City, Iowa met in regular session on December 12, 2016. Mayor David Neil called the meeting to order at 7:00 PM with Council Members Kristi Harrill, Mike Johnson and David Williams present. Council members Eric Allsup, and Brent Sadler were absent.
Unless otherwise noted, all actions passed by affirmative and unanimous vote of the council members present.
Moved by Williams, seconded by Harrill to approve the agenda.
Moved by Williams, seconded by Harrill to approve the CONSENT AGENDA including the following: Minutes of November 28 and December 1, 2016 disbursements totaling $139,929.02, Clerk’s Report, Administrative Report and Police Reports for November 2016 and Approval of Alcohol Permit for La Porte City Veteran’s Hall and Getaway Bar & Grill.
Shirley Juhl addressed the Council on her concerns about the recent REZONE OF PROPERTY ON ELM STREET FROM M1 to M2. She indicated that there have been large trucks driving up Elm to 7th Street, and she was worried about the sewer and water lines under the street. She requested that the Council place a weight embargo on Elm St from 6th to 8th Streets and 6th Street from Cedar west to its termination. Mayor Neil asked Juhl how often the trucks were driving on the streets. She indicated that recently the traffic has been heavy as they have been hauling trees out. Council member Johnson indicated that the railroad was clearing the area of trees and brush, but he believed that the work was substantially complete. The City Clerk will contact railroad officials and request that they not use Elm and 7th Streets for heavy truck traffic, and instead use 6th and Cedar Streets.
Moved by Williams, seconded by Harrill to RECEIVE AND PLACE ON FILE MINUTES OF DECEMBER 8, 2016 PLANNING & ZONING COMMISSION MEETING.
Moved by Williams, seconded by Harrill to RECEIVE AND PLACE ON FILE RECOMMENDATION OF PLANNING & ZONING COMMISSION REGARDING VACATION OF ALLEY BEHIND 319 7th STREET. The commission recommended that the Council proceed with vacating the alley.
Moved by Williams, seconded by Harrill to SET TIME AND DATE FOR PUBLIC HEARING ON VACATING ALLEY BEHIND 319 7th STREET. The public hearing will take place on December 28, 2016.
Moved by Williams, seconded by Harrill to RECEIVE AND PLACE ON FILE RECOMMENDATION OF PLANNING & ZONING COMMISSION REGARDING FLOOD PLAIN AMENDMENT. The commission recommended that the Council adopt the proposed changes to the flood plain amendment regarding accessory structures in the 100-year flood plain.
Moved by Williams, seconded by Harrill to SET TIME AND DATE FOR PUBLIC HEARING ON AMENDMENT TO FLOOD PLAIN ORDINANCE. The public hearing will take place on December 28, 2016.
Moved by Williams, seconded by Harrill to RECEIVE AND PLACE ON FILE RECOMMENDATION FROM PLANNING & ZONING COMMISSION ON MEMBERSHIP. The commission tabled a recommendation on changing the membership number on the Planning & Zoning Commission.
The Council reviewed the ENGINEER’S REPORT – FIRE STATION MUSEUM. Mayor Neil observed that there was a lot of outside maintenance that had been deferred, and that the windows needed to be addressed. Neil asked Council Member Johnson if he could visit the building and review the electrical wiring to see if there are any issues.
Council Member Sadler arrived at 7:22PM.
The Council held discussion regarding ongoing issues with the City’s recycling center, including illegal dumping of garbage and recycling left outside of the containers. Should the City decide to close the center, it stands to lose approximately $4,570 annually in grants from the Black Hawk County Solid Waste Commission. Black Hawk Waste, who contracts with the City of garbage and recycling pick up has offered a number of ways to help the City alleviate some of the issues, including special locks for the dumpsters and allowing residents to put all recycling with the exception of glass and cardboard in to one dumpster, eliminating the need for sorting. When these options are implemented, the City will continue to monitor the site and revisit the issue if problems continue.
Moved by Williams, seconded by Johnson to APPROVE PAY REQUEST #4 – DOWNTOWN FAÇADE REVITALIZATION PROJECT for $15,574.79.
Moved by Sadler, seconded by Williams to ADOPT RESOLUTION 16-121 APPROVING THE TRANSFER OF FUNDS FROM THE EQUIPMENT REPLACEMENT FUND TO THE GENERAL FUND. The resolution approves the transfer of $1,141.42 for a replacement liner for the ice rink.
Moved by Johnson, seconded by Sadler to ADOPT RESOLUTION 16-122 APPROVING THE TRANSFER OF FUNDS FROM THE CAPITAL PROJECTS FUND TO THE DEBT SERVICE FUND. The resolution approves the transfer of $65,036.50 in excess funds from the bond proceeds for the Bishop Avenue Reconstruction Project to be used for the first year principal and interest payments on the bond.
Moved by Williams, seconded by Sadler to ADOPT RESOLUTION 16-123 APPROVING THE TRANSFER OF FUNDS FROM THE SEWER FUND TO THE CAPITAL PROJECTS FUND. The resolution approves the transfer of $40,159.84 to fund the remaining expenses on the Public Works Facility Construction Project.
Moved by Williams, seconded by Johnson to ADOPT RESOLUTION 16-124 AMENDING CITY CREDIT CARD POLICY. The resolution adds Ambulance Captain TJ Davison to the policy and allows him a credit card with a $2,000 limit.
The Council discussed APPROVAL OF BANK RECONCILIATIONS. As part of segregation of duties, the City’s auditor has expressed a desire to see someone review and approve the bank statements each month after they are reconciled. Moved by Williams, seconded by Sadler to assign the task of reviewing bank statements to the Mayor.
The Council discussed BONDING OF PUBLIC OFFICIALS. State and City codes require that the city provide bonds for the Mayor, City Clerk, Treasurer and any other officials deemed necessary by the City Council. While the City has not provided bonds for any public officials in recent years, the City’s auditor noted that it is required. Moved by Johnson, seconded by Harrill to provide bonds for the Mayor and City Clerk/Treasurer. The City Clerk will work with the City’s insurance provider to secure the bonds.
Moved by Williams, seconded by Harrill to adjourn at 7:37PM.
Jane Whittlesey, City Clerk
David Neil, Mayor
City of La Porte City
Claims for December 12, 2016
General Fund
Advanced Systems, Copier Pmt 180.84
Advanced Syst, Contract 21.84
BH Waste, Contract 14,677.24
Black Hills Energy, Natural Gas 506.94
CECHFP, Fuel 107.83
City Laundering, Cleaning 296.99
EBS, Health Ins Admin 118.20
EFTPS, PR Taxes 5,765.42
EBS, PSF 600.00
Gall’s, Body Armor Vest 855.98
Home Depot, Christmas Dec 50.66
Hooting Coyote, Museum Eval 1,470.00
Iowa Museum Assn, Membership 40.00
IPERS, Pension 1,775.47
L-Tron Corp, Signature Pad-Pd 188.55
LPC Printing, Pubs 977.46
LPC Motor Supply, Supplies 210.11
Menards, Supplies 108.44
Midwest Breathing Qtrly Air Test 118.80
Monkeytown, Supplies 70.52
Mutual Of Omaha, Life Ins 315.44
Bergankdv, Card-Tower 249.00
Orkin Pest Control, Pest Control 67.73
Racom Corp, Fire Radio Batteries 216.12
Ridihalgh, Fuelling Audit FY16 3,625.00
Teamsters, Union Dues 69.83
True North, Fire Dept Life Ins 311.60
Urb’S DIB Hdwe, 190.92
Van Meter, Ballast-CH 152.62
Varsity Cleaners, Uniform Cleaning 92.80
Weland Clinical Labs, Testing 275.00
Wex Bank, Fuel 587.92
Goodyear Tire, Tires PD 506.00
Total General 34,801.27
Road Use Tax Fund
Black Hills Energy, Natural Gas 108.90
C And C Welding, Plow Repair 320.30
CECHFP, Fuel 1,725.28
Comp Air, Supplies 42.03
EFTPS, PR Taxes 799.26
LPC Motor Supply, Supplies 221.33
Menards, Supplies 826.86
P&K Midwest Corp, Fin Chg 9.89
Powerplan, Hydraulic Part 87.23
Teamsters, Union Dues 17.20
Urb’s DIB Hdwe, Supplies 78.81
Total Road Use Tax 4,237.09
Debt Service Fund
Bankers Trust, Bond Pmts 33,316.97
Total Debt Service 33,316.97
Capital Project Fund
Menards, Supplies 385.67
MSA Prof Svc, GIS 1,217.20
Urb’s DIB, Supplies 32.47
Total Capital Project 1,635.34
DTR CDBG Grant Fund
Cardinal Const, Facade, 15,574.79
Martin Gardner, Const Admin 577.50
Total DTR CDBG Grant 16,152.29
Sewer Fund
CECHFP, Fuel 323.49
City Laundering, Cleaning 206.73
EBS, Health Ins Admin 23.64
EFTPS, PR Taxes 436.95
Menards, Supplies 88.05
MSA Prof Svc, GIS 2,788.93
Mutual Of Omaha, Life Ins 36.64
Teamsters, Union Dues 2.97
Urb’s DIB, Supplies 73.95
Total Sewer 3,981.35
Ambulance Fund
Black Hills Energy, Natural Gas 36.80
Bound Tree Medical, Supplies 125.55
Care Ambulance Svc, Mutual Aid 225.00
TJ Davison, Lodging For Training 137.08
EFTPS, PR Taxes 2,795.19
IPERS, Pension 301.10
Murley, A, Reim Amb Bill 66.00
Orkin Pest Control, Pest Control 18.00
Racom Corp, Fire Radio Batteries 26.12
Varsity Cleaners, Uniform Cleaning 24.00
Wex Bank, Fuel 215.05
Total Ambulance 3,969.89
Total Accounts Payable 98,094.20
Total Payroll Checks 41,834.82
Report Total 139,929.02
Fund Recap
General 56,629.66
Road Use Tax 6,470.13
Debt Service 33,316.97
Capital Project 1,635.34
DTR CDBG Grant 16,152.29
Sewer 5,266.69
Ambulance 20,457.94
Grand Total 139,929.02
November 2016 Receipts
General 135,717.12
Road Use Tax 25,491.03
Equipment Replacement 26,711.10
Employee Benefits 8,585.11
Special Revenue TIF 8,938.15
Economic Development 2,012.98
Debt Service 12,334.35
Captial Projects 25,000.00
Permanent Funds 1,964.61
Sewer 26,789.57
Ambulance 20,848.78
November 2016 Receipts 294,392.80